Understand GDPR aspects
Helpful tools for collaborations
To create a new collaboration, click the "New collaboration" button under the tab "Collaborations"
You will be shown the form shown to the right. Many fields have a small i icon: hovering over it, will pop up what the field is for.
The form asks you to fill out the settings for the new collaboration:
- Name of Collaboration
Try using a descriptive name, so anyone being invited immediately understands what they are invited to, and to what research this is related.
- Collaboration logo
On the right side of the form, you are asked to add an image for the collaboration. A good image really helps in using SRAM. Don't have a logo (yet)? Maybe use the logo of the organisation, or a service like FreeLogo Design to create a simple temporary one
- Short name of collaboration
Enter a short name or abbreviation of the collaboration. This short name is used in the platform identifier in case you will connect services using the LDAP protocol.
- Platform identifier: automatically generated immutable identifier, created from the short name of the organisation and the short name defined above.
- Description of collaboration
Enter a clear description of what this collaboration is about.
- Website URL
If the research collaboration has its own website with more information about the collaboration, you can enter the URL here.
- AUP - Acceptable Use Policy
If the research collaboration has an AUP published on a URL, you can enter the URL here, and we'll show that URL when members are about to become member of your collaboration.
- Disable join requests for this collaboration
Admins can invite members to a collaboration by email. But upon creating a collaboration, you can also have a URL that you can publish, for instance on an Intranet or wiki or website to allow people to request membership, so without an invite. By ticking this box, that 'self-invite' URL will be inactive, so no-one will be able to bother the admins with self invites.
- Disclose member information
When checked, the names of members are disclosed to other members
- Disclose email information
When checked, the e-mail addresses of members are disclosed to other members
- Organisation of the Collaboration: immutable, showing what organisation is going to be responsible for this collaboration. This is important for GDPR aspects.
Enter the email addresses of users that you want to grant admin rights. To find out what a admin is and can do, take a look at collaboration admins.
- Do you want to be an administrator of this collaboration?
Ticking this allows you to easily select whether you yourself want to be an admin for this new collaboration.
Enter a text that will be displayed in the e-mail invitation we will send to the people you want to invite as admin.